Log in using your school email address and the password you were assigned for this project; change your password after your first login.
Adjust your rotation and site as needed via the 'Account' option on the left menu.
Logging ICD Codes
Start logging the ICD codes for each patient you observe. Please enter all appropriate diagnostic, procedural, and drug codes by selecting the upper right stethoscope, bed, or syringe icon, respectively.
There are four entry methods: Hierarchical Categories (default), Keyword Search, Top 25, and Recent Entries. During a rotation, you may see patients that are similar; speed your entries using “Recent Entries.” For each rotation, we provide the Top 25 most used entries, which, once selected, fills in the hierarchical pull-down menus, allowing you to add more specificity to the final entry.
There may be several codes for a given patient; choose to add a new Anonymized Patient ID on your first encounter and make note of it so that you can add more entries over time. As that patient's case evolves, select that ID when entering additional codes. Be aware that Patient IDs are shared between all users to allow several students seeing the same patient to collaborate.
Please select either “Hospital” or “Ambulatory” to reflect the clinical environment in which you are seeing the patient.
Enter patient sex and age; be aware that changes are applied to the patient and will affect all of that patient's entries.
Optionally enter notes; never enter any Patient Identifiable Information (PII). This can help your recall of a case, and help those studying your entries to identify possible new diseases, traits, public health issues, etc…
Submit your entry and the form will reset. If you have more entries for the active patient, submit using the “Save + Same Patient” button, which will allow you to quickly add another entry with the patient pre-selected. If you want to move on to a different patient, submit using the “Save + Clear Form” button.
Edit your ICD Log Entries to make corrections and add information.
See statistics about total submissions on the landing page.
Use the 'Support' option on the right menu to report bugs, usability issues, and suggestions.
The goal of this tool is to capture the breadth, depth, and frequency of various patient encounters you experience during your clinical rotations. It is important that you record all applicable ICD codes (down to the resolution known) as they accumulate for each patient during each of their visits or admissions. Please also record any free text notes in unique situations, but never enter any patient identifiable information. Please be thorough, for you will later be questioned about your experiences.
This information is valuable to you for it will document your total clinical experience, thus aiding you in the future, e.g., residency applications and interviews. It aids the school, by allowing us to understand your individual and class training, and make adjustments so you are optimally prepared for your profession. It also aids the community, for information you record reflects the instantaneous public health status in the vicinity of the hospitals and clinics where you visited your patients.